Give Your Text a Break with Text Breakers

White space makes your emails and other documents easier to read, understand and use. Avoid long paragraphs by breaking them into shorter ones or converting them with Text Breaker numbers, letters or bullets. Also, consider using bold or underlined text for emphasizing keywords. Text Breakers also enable you to eliminate unnecessary words and phrases.

Longer Paragraph

Here’s an example of a longer paragraph – 70 words

‘The details of some of these problems you are having in areas are as follows: Several members of the group have been coming in on time but are not at their workstations until 15 minutes later. Important personal calls that are short and infrequent are acceptable. However, I’ve noticed personal telephone conversations which are too long and too frequent. Several group members have been returning late from meal periods.’

Converted into Text Breakers

Let’s convert this paragraph as is using text breakers – still 70 words but easier to read and understand.

‘The details of some of these problems you are having are as follows:

  • Several members of the group have been coming in on time but are not at their workstations until 15 minutes later.
  • Important personal calls that are short and infrequent are acceptable. However, I’ve noticed personal telephone conversations which are too long and too frequent.
  • Several group members have been returning late from meal periods.’

‘Lean & Clean’ with Text Breakers 

Now, tighten it up by trimming some unnecessary words or phrases – down to 49 words without affecting clarity but making it easier to read and understand.

‘These problems include:

  • Some of you arrive at work on time but aren’t doing work until 15 minutes later.
  • While short and infrequent important personal calls are acceptable, some of your calls are too long and too frequent.
  • Some of you return late from lunch.’

Here’s another approach that brings the paragraph all the way down to 40 words.

‘These problems include:

  • Arriving Late – arriving on time, but not working for 15 minutes.
  • Personal Calls – while short and important calls are fine, yours are too long and too often.
  • Lunch – coming back late.’

So, by giving your text a break with Text Breakers, you enhance your clarity, increase your probability of communicating successfully … and give your readers a break, too.

 

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